[Na-mic-project-week] Project Week 38 starting tomorrow Jan 30! (how to navigate)

[Drouin, Simon]

Dear Project Week community,

Project Week 38 is kicking off tomorrow! We are so excited to come back in person for the first time since 2020. We think we also managed to offer an exciting experience for people attending remotely. This message contains a few instructions to navigate this edition of PW, weather you are attending in person or remotely.

At the bottom of this message is a floor plan of the workshop venue at Hotel Cristina, Las Palmas. Here’s what you need to know:


  *   Monday Morning
     *   In person attendees can start setting up their computers and material, meeting with their teams and doing a last pass at the project pages from 9am (Las Palmas time) in the Working area. Remote attendees are encouraged to do the same on Discord if in a time zone that makes it possible.
  *   Project presentations
     *   Start at 9am, EST (2pm in Las Palmas).
     *   Takes place in the main hall for in person attendees and is streamed on Zoom<https://etsmtl.zoom.us/j/86211702920?pwd=TEl0ZTFDam90WVN5bjZhR05kNVRVZz09> for remote attendees (same zoom link as for preparation meetings).
     *   Each team delegates a member to present their project in no more than 90 seconds using no other visual support than the project page on GitHub (no time to switch screen sharing).
  *   Breakout sessions
     *   Start every day at 11am EST (4pm in Las Palmas)
     *   Streamed on Zoom (same link<https://etsmtl.zoom.us/j/86211702920?pwd=TEl0ZTFDam90WVN5bjZhR05kNVRVZz09> as for project presentation and preparation meetings)
  *   Work in project teams
     *   Starts at 4am EST (9am in Las Palmas) on Monday
     *   Takes place in the Working area
     *   Extends throughout the week before and after breakout sessions (see calendar on the PW webpage)
     *   Communication between team members takes place on Discord, in the work area, or both depending on where the team members are located
     *   The CreateEvent function on Discord can be used to plan a meeting (and inform other PW attendees about it)
  *   Project results presentation
     *   Friday 9am EST, 2pm in Las Palmas.
     *   Same format as for project presentation
  *   Misc
     *   A “social” channel has been added to the Discord server to discuss dinner plans and other social gatherings.

Looking forward to see you all tomorrow, in person or online!

Best

The PW organizing committee
(Tina Kapur, Simon Drouin, Sam Horvath, Rafael Palomar, Theodore Aptekarev)


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