[Insight-developers] NOT-OD-09-136: Clarification on the Use of an NIHMSID to Indicate Compliance with the NIH Public Access Policy

[Luis Ibanez]

http://grants.nih.gov/grants/guide/notice-files/NOT-OD-09-136.html

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The NIH Public Access Policy ensures that the public has access to
published results of NIH funded research. One requirement of the policy
is that institutions submitting an application, proposal or progress
report to the NIH must include the PubMed Central (PMC) reference number
(PMCID) when citing applicable papers that are authored by the Principal
Investigator (PI) or that arise from the PI’s NIH-funded research.

An awardee may demonstrate compliance with the Public Access Policy by
including an NIH Manuscript Submission Reference Number (NIHMSID) in
lieu of a PMCID at the end of a full citation. The NIHMSID is a
temporary substitute for a PMCID when using either Submission Methods C
or D under the NIH Public Access Policy. It is intended to be used only
in cases where an awardee needs to cite a paper soon after its
acceptance by a journal, when there is not enough time to complete every
step of the NIH manuscript submission process.

However, NIH has observed that the NIHMSID is being used incorrectly to
indicate compliance many months after the publication of a paper, by
which time the awardee has had adequate time to complete the submission
process and obtain the final PMCID. Because the Policy requires
submission at the time of acceptance and the NIH manuscript submission
process can generally be completed within a few weeks, this is an
unacceptable use of the NIHMSID.

NIH is clarifying the temporary nature of NIHMSIDs by defining the
specific period during which an NIHMSID may be used to indicate
compliance. This Notice also reminds awardee institutions of the actions
they can take to ensure compliance with the NIH Public Access Policy.

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