[Insight-developers] NIH Open Access and Zen

[Luis Ibanez]

           NIH Open Access

                 is

           "Here and Now"



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Dear Small Business Research Community,

The purpose of this e-mail is to share with you some of the benefits of
the NIH Public Access Policy and to describe the simple process by which
Principal Investigators (PIs) and authors can now submit their
peer-reviewed final manuscripts to NIH's PubMed Central (PMC) at
http://nihms.nih.gov/.



A number of PIs have already submitted manuscripts and papers. For
others to enjoy the benefits of the Policy, please follow the submission
process outlined below. Through submission, PIs can fulfill the existing
requirement to provide publications as part of progress reports, and
integrate manuscripts into the tools of PMC thereby increasing the
visibility of your research and enhancing the likelihood of early and
increased citation.



For more information about the NIH Public Access Policy, including Q/As
on copyright issues, please visit: http://www.nih.gov/about/publicaccess/.



For details about the submission process, see below or view the Public
Access Policy Authors' Manual at
http://www.nih.gov/about/publicaccess/publicaccess_Manual.htm. We
welcome comments and suggestions about the submission process. Please
contact us at PublicAccess at nih.gov .



We look forward to your participation and wish you continued success in
your research endeavors.

Sincerely,



Norka Ruiz Bravo, Ph.D. Jo Anne Goodnight

Deputy Director for Extramural Research Acting Director, Office of
Extramural Programs

Office of the Director Office of the Director

National Institutes of Health National Institutes of Health

National Institutes of Health's (NIH) Policy on Enhancing Public Access
to Archived Publications Resulting from NIH-Funded Research (Public
Access Policy).

What does the policy say?

How do authors submit their manuscripts?

How will authors benefit from submitting their full text articles to PMC?

Resources

What does the policy say?

The Policy requests and strongly encourages all NIH-funded investigators
to make their peer-reviewed author final manuscripts available to other
researchers and the public at the NIH National Library of Medicine's
(NLM) PubMed Central (PMC) (http://www.pubmedcentral.nih.gov)
immediately after the final date of journal publication. Authors are
given the option to release their manuscripts at a later time, up to 12
months after the official date of final publication. NIH expects that
only in limited cases will authors deem it necessary to select the
longest delay period.

NIH is requesting that authors submit manuscripts resulting from 1)
currently funded NIH research projects or 2) previously supported NIH
research projects accepted for publication on or after May 2, 2005. The
Policy applies to all research grant and career development award
mechanisms, cooperative agreements, contracts, Institutional and
Individual Ruth L. Kirschstein National Research Service Awards, as well
as NIH intramural research studies. The Policy applies to peer-reviewed,
original research publications that have been supported in whole or in
part with direct costs from NIH, but it does not apply to book chapters,
editorials, reviews, or conference proceedings. Publications resulting
from non-NIH-supported research projects should not be submitted.

How do authors submit their manuscripts?

* Go to the NIH manuscript submission (NIHMS) system
(http://www.nihms.nih.gov/).

* Select the appropriate login option (Note: the same login should be
used for all subsequent visits to the NIHMS system):

* NIH extramural investigators select "eRA Commons" (see "What is the
NIH eRA Commons?" in the Authors' Manual
(http://www.nih.gov/about/publicaccess/publicaccess_Manual.htm)).

* NIH intramural employees select "NIH."

* Provide basic information, including the journal title, PI, contact
information, and associated NIH award number(s).

* Upload the complete text of your manuscript(s). The NIHMS supports a
wide variety of file types (MS Word, Word Perfect, PDF, PowerPoint,
Excel, etc.).

* Upload any corresponding, supplemental image files that contain
figures, tables, or supplementary information along with the manuscript.
Just as provided to publishing journals, submit high-resolution images
to ensure that they can be viewed properly in PMC. Any supplemental
material submitted to the accepting journal in support of the manuscript
will be accepted also. The NIHMS will generate a receipt of the uploaded
files in PDF format. The PDF receipt summarizes the information entered
into the system and merges the manuscript's files into one viewable
document.

* Confirm that the manuscript and any additional supporting documents
have been successfully received by NIHMS, and verify the document.

* Review and approve the Submission Statement and specify the timing of
posting of the final manuscript for public accessibility through PMC
(this must be completed by the PI). Authors and/or their institutions
should ensure that their final manuscript submissions to PMC are
consistent with any other agreements, including copyright assignments
that they may have made with publishers or other third parties. Upon
approval of the submission by the PI, the manuscript will be converted
into XML - the standardized digital format used by PMC.

* Review the XML manuscript as it will appear in PMC once the conversion
has taken place (PIs will be notified by e-mail when the document is
ready for review) and correct any errors, if necessary. After PI
approval, the article will be publicly accessible through PMC after the
time-delay specified by the PI.

How will authors benefit from submitting their full text articles to PMC?

By submitting their peer-reviewed manuscripts, authors will enjoy
several benefits of the Policy. First, PIs and institutions can use the
manuscript submission as an alternative means to fulfill the existing
requirement to provide publications as part of progress reports. Current
NIH grants policy for progress reporting requires that one copy of each
publication not previously submitted, including manuscripts submitted or
accepted for publication, be provided to NIH. Beginning with progress
reports submitted August 1, 2005 (i.e., progress report submissions for
Fiscal Year 2006 funding), a reference to the PMC submission
identification number may be included in progress reports in lieu of
submitting a hard copy of the publication. If this method of submission
is chosen by the grantee, this will replace the hard copy submission for
any "published" or "accepted for publication" manuscripts. Please note
that other aspects of annual Progress Reporting cannot be completed
through the NIHMS system. Those materials must be submitted through the
normal Progress Report submission process.

Second, by adding their manuscripts to PMC, authors benefit from the
modern information technology tools already available (e.g., PubMed,
GenBank, Genome Map Viewer, Molecular Database, MedlinePlus, Clinical
Trials, Taxonomy, Small Molecules (PubChem), DNA, Protein Sequences, and
Protein Structures, etc.) that are being used currently with thousands
of full text articles already submitted by 178 journals. These tools
will help scientists explore information across scientific fields or
within narrow topical areas. This data mining and cross-linking of
information should lead to new lines of research, as well as more
comprehensive approaches to understanding the diverse and ever expanding
amounts and types of scientific data.

Lastly, authors have the ability to ensure timely public access to their
research manuscripts. Once their manuscripts are electronically
available to the public and researchers through PMC, authors benefit
from higher visibility of their research. In addition, publishers can
submit the full text journal article and any publisher links to the
article or article corrections for posting on PMC.

Resources

· Public Access Policy Website: http://www.nih.gov/about/publicaccess/

· NIH Manuscript Submission (NIHMS) System: http://www.nihms.nih.gov/

· Public Access Policy in the NIH Guide for Grants and Contracts:
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-05-022.html

· Implementation Plan:
http://www.nih.gov/about/publicaccess/publicaccess_imp.htm

· Questions and Answers:
http://www.nih.gov/about/publicaccess/publicaccess_QandA.htm

· Public Access Policy Mailbox: PublicAccess at nih.gov

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